Privacy Policy

Vp plc Privacy Policy

We want you to feel confident that when you apply to work for Vp plc, any personal information you share with us is treated respectfully and in accordance with all appropriate legal requirements. The following details explain how we intend to use the information you provide in your application, along with your rights, our reasons for requesting it and who will have access to it.

What information do we collect from you?

When you apply for a role with us, it is natural you will be asked to provide certain details to enable us to screen, shortlist, and make contact with you regarding your application. The type of information we ask you to provide may include but is not limited to:-

  • Your name, address, email, and telephone number
  • Employment history, training, and qualifications (usually in the form of a CV)
  • Diversity & inclusion information – which, if asked, is purely for monitoring and statistical
  • purposes and will not be used in the selection process
  • Answers to application questions
  • Any other information you wish to provide in support of your application

In order to submit an application, you must agree to the terms of this privacy policy. By doing this, you are allowing us to use your details and information so we can assess your suitability for employment with us and carry out statistical analysis.

How will your information be used?

Personal information, such as your phone number or email address, will be used to contact you about your application. For example, to invite you for an interview or to notify you that a vacancy has been filled. It may also be shared with specific members of our business who have a proper reason to use your information, such as managers or directors who are carrying out interviews or who are responsible for deciding on candidate suitability for a role within their team.

When you provide information to us on your application you should note that it will be:

  • Held for 12 months on our secure computer systems and be downloaded by us
  • Made available to us and our processors in order to assess the application
  • Used for communication with you regarding the vacancy
  • Used to deal with your application
  • Used to satisfy legal requirements
  • Used for statistical analysis
  • Held and used to contact you about other suitable vacancies

We will store your application data for 12 months after the vacancy has closed. After this period, it will be fully removed.

For certain vacancies, automated screening tools may be used as part of the application process. The answers you provide to one or more questions (excluding any special categories/diversity & inclusion questions) may result in your application being declined. For instance, if your salary requirements are above what the role would pay, or if the role requires a driving licence. This technology is used to help us manage the high volume of applications we receive. The reason for the decline will be made available to you in your candidate account, and we can assure applicants that the same outcome would occur if we manually reviewed their application.

How can you access or update the information we hold about you?

We are dedicated to providing reasonable access to candidates who wish to review the personal information retained when they apply for jobs via our website and correct any inaccuracies it may contain. If you choose to register, you may access your profile, correct and update your details, or withdraw your details at any time.

To do this, you can access your personal profile by using the secure login. In all cases, we will treat requests to access information or change information in accordance with applicable legal requirements.

Within your candidate account, you can also use the Download Data feature to generate an XML file of the current data we hold on you, that you have provided and/or have access to within the account.

What rights do you have?

You have the following rights in relation to the way in which we deal with your personal data:

  • the right of erasure or to be forgotten
  • the right to rectification if information is inaccurate or out of date
  • the right of data portability (to obtain and reuse your personal data)
  • the right to object to Tribepad and the controller and processors’ handling of your personal data
  • the right to withdraw your permission with regard to the handling of your personal data
  • the right to ask for a copy of the information we hold about you (Subject Access Request - S.A.R)
  • the right to lodge a complaint with a supervisory authority – the ICO

Where you exercise your right to object or withdraw your consent, we may still need to process your personal data without your knowledge or consent where we are permitted, or required by law or regulatory requirements to do so. However, in such a case, we will not process more personal data than is required under the circumstances. If you are not entirely satisfied with our actions, you have the right to refer the matter to the Information Commissioner (www.ico.org.uk) seek recourse through the courts, or put your complaint in writing to our Company Secretary.